Coordinator -Building Control

The primary purpose of this role is to support the Senior Manager in all the coordinated efforts related to the buildings control operations and be responsible for managing the process of obtaining permits. Work with contractors, developers, and other professionals to ensure that all projects adhere to local building codes and regulations.

Operational Responsibilities:

• Identify priority jobs in consultation with the Snr Manger coordinate with all departments to plan for next day’s jobs with contractor supervisors
• Participate in daily Permit to work meetings along with the operations, PMC and maintenance supervisors for discussion of prioritizing and planning of critical activities for safe execution
• Reviewing and approving building applications for permits, licenses, or other authorizations before processing them
• Assess work permits raised to determine whether all the required information has been provided with permit to required standard and accordingly liaise with various departments
• Ensure that all the control measures as per the job safety analysis have been put in place prior to allowing a work permit to go live
• Ensure that all necessary preparation procedures and standing instructions are followed for operating any equipment in all buildings
• Responding to inquiries and requests by building tenants and resolving any problems or issues
• Coordinating with contractors to ensure that permits are issued in a timely fashion
• Communicating with clients about the status of building permitting applications and responding to questions about the permitting process
• Provide operational support to the Community Services Function, arranging departmental meetings, including preparing and circulating agendas, taking minutes and monitoring agreed actions
• Liaise with the FM Helpdesk to ensure all raised work orders raised by Community Service Function have been addressed with regards to Asset management observations as well as Tenants requirements
• Ensure the Controls Team carries out daily BOH and FOH rounds and Assets inspection; and that they are recording any observation and sharing it with concerned stakeholders.
• Assist in communicating any changes to schedules or information in an accurate and efficient manner to whom it concerns;
• Assist with the development of key database and Function main master trackers
• Organizing files and reports in an appropriate way to facilitate ease of recovery
• Liaison point of contact with the contractor and Controls Team to conduct the Contractor kick-off meeting and Contractor onboarding workshops.
• Liaison point with Finance Department for DCD annual subscription for Expo City Dubai Assets
• Keep up-to-date key logs both hard copies and electronically
• Maintain project record files and distribution matrix
• Organizing files and reports in an appropriate way to facilitate ease of recovery

People Responsibilities

• Providing effective support to Community Service staff
• Ensure adequate communication with stakeholders and Provide visible coordination to the division and across the organization to key stakeholders

Minimum of 4 years of relevant experience as well as:

• Ability to build a network of across Expo City Dubai teams and key external stakeholders.
• Excellent written and verbal communication skills
  Organizational, time-management, computer and administrative skills
• Excellent Microsoft Excel skills
• A good understanding of Community Management
• Ability to work closely and cooperatively with internal and external stakeholders