Associate - Production Management (UAE National)

The Main Responsibilities of the role include:

Operational Responsibilities:

• Assist the Senior Manager - Production in developing detailed production schedules and other frameworks relating to Firdaus Orchestra live events, shoots, and engaged performances
• Work closely with the wider Orchestra team and assist in planning and tracking progress of events
  In coordination with the Senior Manager - Production Management, develop periodic reports on production progress and highlight any issues, proposing potential mitigations
• Support in developing, monitoring and operational management of Guest Artists
• Collating procurement requirements i.e. staging, props, uplift in personnel and/or technical (sound, light audio) and hospitality requirements and ensuring alignment with plan and budget
• Liaise with Procurement and Contracts team to ensure requirements are captured properly and delivery is on time
• Cultivate relationships with the team members and stakeholders (internal/ external) to support daily operations and objectives for the orchestra
• Assist with orchestral projects as required, for example, Live Concerts, Video Shoots, Organized Events and PR events.
• Assist Senior Manager in collating documentation required for permits, e.g. DTCM performance permits, video shoot permits, etc. Liaise with venue operators for concert/activity confirmation and operational requirements
• Support on the appointment of additional technical and/or production staff if needed per venue
• Provide assistance to Senior Manager - Production as required and oversee production of all shows and programming events, ensuring that they are as per approved plans
• In coordination with the Senior Manager - Production, evaluate and prepare a report on each orchestral event, detailing successes and recommendations for the next production
• Arrange logistical requirements for orchestral events and related personnel (catering, transport, instrument transport/packaging as required)
• Maintain up-to-date asset register capturing relevant details of all physical assets procured and owned by the Orchestra.
• Coordinate with external and internal stakeholders as required to gather information
• Track and monitor physical assets that may be procured on a rental basis, if required. Ensure documentation as required is maintained. Coordinate with internal and external stakeholders (as required) both on entry and exit of assets.
• Manage security, protocol and other logistics requirements for show guests in coordination with internal and external stakeholders
  

Operations - Firdaus Studio:

• Support Senior Manager – Production on Firdaus Studio PR events and curated shows; liaise with internal and external teams for flawless execution
• Support Senior Manager – Production in delivering Firdaus Studio events planning, development, and execution; in line with the Studio KPIs
• Assist in developing detailed plans, schedules, and other frameworks relating to Firdaus Studio live events, and drive continuous improvement within the project scope
  In coordination with the Senior Manager - Production, track projects end-to-end from planning to execution and delivery
  In coordination with the Senior Manager or as directed, oversee the setup of events, ensuring that they are as per approved plans
• Assist the Senior Manager in overseeing management of event operations through liaison with various external & internal stakeholders
• Track projects end-to-end from planning to execution and delivery
• Assist the Senior Manager in the evaluation and compilation of a report on each programming event, detailing successes and recommendations for the next production
  

Minimum of 1-2 years’ experience in project management or similar positions as well as:

• Bachelor’s Degree in related field
• Ability to identify problems and develop solutions
• Excellent interpersonal skills (written and verbal) with good business writing skills
• Structured thinker, highly organized
• Flexible, resilient, and positive through organizational growth and change
• Transparency, integrity, and honesty
• Event technical knowledge is preferred
• Previous Project Management experience/understanding of Project Management Principles
• Sense for integrity and confidentiality
• Generate ideas, think creatively and develop innovative solutions